Guide

Meeting Summary Template (with Examples)

A clear meeting summary takes five sections and about a minute to write. Use this template as a starting point — or let AI Meeting Companion fill it in for you automatically.

The template

**Meeting:** [Title]
**Date:** [YYYY-MM-DD]
**Attendees:** [Names]

**Summary**
2–3 sentences capturing the purpose and outcome.

**Decisions**
- Decision 1
- Decision 2

**Action items**
- [ ] Owner — Task — Due date
- [ ] Owner — Task — Due date

**Open questions**
- Question 1
- Question 2

**Next meeting:** [Date / N/A]

Copy the block above and paste it into your notes app.

A worked example

**Meeting:** Q3 Pricing Review
**Date:** 2026-07-08
**Attendees:** Sarah, Marcus, Priya, Alex

**Summary**
Reviewed Q3 pricing changes. Agreed to move the Pro plan from $19 to $24
and add a new Team tier at $49. Launch planned for August 1.

**Decisions**
- Pro plan increases to $24/mo on Aug 1
- New Team tier ($49/mo) ships with the same launch
- Existing customers grandfathered for 6 months

**Action items**
- [ ] Sarah — Draft customer email — Jul 15
- [ ] Marcus — Update pricing page copy — Jul 18
- [ ] Priya — Configure new Stripe products — Jul 20

**Open questions**
- Do we need a separate annual SKU for Team?

**Next meeting:** Jul 22

Tips for writing summaries people read

  • • Put decisions before discussion. Readers want the outcome, not the journey.
  • • Always assign an owner to every action item — "we should" tasks never get done.
  • • Keep the summary under 200 words. Anything longer gets skimmed or skipped.
  • • Send within 24 hours. After that, momentum is gone.

Meeting summary FAQ

What should a meeting summary include?

A meeting summary needs five things: the title, date, and attendees; a two-to-three sentence recap of purpose and outcome; the decisions made; action items with an owner and due date; and any open questions carried to the next meeting.

How long should a meeting summary be?

Keep the recap under 200 words. Decisions and action items can be as long as they need to be, because people scan those sections rather than read them.

What is the difference between a meeting summary and meeting minutes?

Minutes are a formal, near-chronological record of a meeting, often required for boards and committees. A summary is shorter and outcome-first: what was decided, who owns what, and what happens next.

When should the summary be sent?

Within 24 hours, ideally the same day. After that, attendees have moved on and the follow-through rate drops sharply.

Can AI write the meeting summary for me?

Yes. AI Meeting Companion records the meeting on your device — no bot joins the call — and generates the summary, decisions, and owned action items in this exact structure. The free plan includes up to 600 transcription minutes a month and up to 45 minutes of active recording per meeting.

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