Each major video platform now has its own AI note taker — with different licensing, permissions, and limitations. Here's what actually works on each, and what to do if you use more than one.
Available on Business Standard, Business Plus, Enterprise, and the Gemini add-on. The organizer clicks the pencil icon during the call and Gemini writes a summary that's emailed after the meeting and saved to Google Drive.
Limitations: not available on free Gmail accounts, only works in English on most tiers, and every participant sees a "Notes are being taken" banner.
Included at no extra cost on paid Zoom plans. Produces a post-call summary with next steps and smart chapters, and can answer questions about what was said mid-meeting.
Limitations: only the host can enable it, and it needs to be turned on at the account level first. Guests joining from a free account get nothing.
Copilot in Teams generates a recap, action items, and follow-up questions after any meeting. It works with both live transcription and post-meeting recordings.
Limitations: requires a Microsoft 365 Copilot license (currently $30/user/month) on top of your existing Teams license. Not included in standard Business plans.
Most teams use two or three of these platforms weekly. That means three separate summary formats, three places to hunt for action items, and inconsistent quality depending on the host's plan.
An on-device tool like AI Meeting Companion sidesteps this entirely — it listens to whatever audio your machine is playing, so Meet, Zoom, Teams, Webex, and in-person calls all produce the same clean summary in the same place.
Does Google Meet have a built-in AI note taker?
Yes — 'Take notes with Gemini' is available on paid Google Workspace tiers. It transcribes the call and emails a summary to the organizer. On free accounts you'll need a third-party tool like AI Meeting Companion.
Does Zoom have an AI note taker?
Zoom AI Companion is included on paid plans and can generate meeting summaries, next steps, and smart chapters. It only works when the host enables it and the meeting is hosted on a paid account.
Does Microsoft Teams have an AI note taker?
Yes — Copilot in Teams generates recap notes, action items, and follow-ups, but it requires a Microsoft 365 Copilot license on top of your Teams plan.
What's the best AI note taker that works across Meet, Zoom, and Teams?
A platform-agnostic tool like AI Meeting Companion listens on-device, so it works identically across Google Meet, Zoom, Microsoft Teams, Webex, and in-person meetings — no bot joins the call.
Do I need to record the meeting to get AI notes?
No. On-device tools capture audio locally to generate the summary without saving a full recording to the cloud, which is better for privacy-sensitive conversations.